Legalization of the documents for presenting in the Russian Federation
In accordance with the Hague Convention of October 5, 1961, in which both the Russian Federation and the Luxembourg are participants, documents authenticated by an Apostille of a participant country are exempted from validation (i.e., from verification of the authenticity of the signatures, the authority of the persons signing, and the authenticity of the seals and stamps) by the consular establishments of other participant countries.
Documents with Apostille do not require any further legalization.
The Apostille is a stamp established by the Hague Convention, placed in documents by a competent authority of the country in which the document was issued. In the Luxembourg, the Apostille is placed by the Ministry of Foreign Affaires of Luxemburg,
Ministère des affaires étrangères
Bureau des Passeports, Visas et légalisations 43, bld. Roosevelt L-2450 Luxembourg Tél: (+352) 247 — 88300 Fax: 22 02 91 Email: firstname.lastname@example.org
Open from Monday to Friday: 09.00 — 11.30 13.00 — 16.30
The Secretary of State contact information and fees information are available at: http://www.mae.lu/fr/Site-MAE/VISAS-Passeports/Bureau-des-Passeports
The following documents are considered official documents in accordance with the Hague Convention (documents for public use), and an Apostille may be placed in them:
- Documents issued by organizations or officials associated; with courts or state tribunals, including documents issued by a public prosecutor, court secretary, or bailiff;
- Documents of administrative (executive) authorities;
- Documents certified by a notary public;
- Official validating endorsements, placed on documents signed by individuals acting in a personal capacity, such as official certificates of the registration of a document or of its existence on the date indicated, as well as official and notarial verifications of signatures.
The Hague Convention does not cover the following documents:
- Documents issued by officials of diplomatic missions or consular establishments;
- Documents of administrative authorities that have direct bearing on commercial transactions or customs operations;
Please be advised that according to the established common practice, official organizations in the Russian Federation may not accept foreign corporate documents if they are not legalized by consular offices of the Russian Federation in the countries where the documents originated. Furthermore, due to the different forms of execution of Apostille in Russia (seal) and in the Luxemburg (special stamp), receiving organizations in Russia may ask for additional proof of proper legalization.
In view of the above, it is advised that the corporate documents intended for use in Russia must be certified as to proper legalization at the consular offices of the Russian Federation.
Power of Attorney Authentication
The Consulate provides Authentication of powers of attorney, drawn up in Luxemburg to be used in Russia. A power of attorney can be certified on behalf of one or multiple Principals in the name of one or multiple Agents.
Authentication of any type of power of attorney requires Principal’s personal appearance at the Consulate. The Consul certifies Principal’s identity and mental competence.
Before documents submission to the Consulate a Principle should:
- Adjust the text of the power of attorney with the Russian institution where it will be further submitted to
- Send a copy of the power of attorney to Notary Section of the Consulate by fax +352 26 68 33 43. The message should also contain information on date of birth, permanent address and passport data for both a Principal and an Agent. Contact telephone number as well.
- Make an appointment with the Consulate for Power of Attorney Certification.
The Consulate accepts only debit or credit cards. No cash at all. The fees are as follows:
1. Power of Attorney for Possession and/or Disposition of Property in Russia
- for relatives — 40 €
- for all others — 69 €
2. Power of Attorney for Possession and/or Disposition of Vehicles
- for relatives — 40 €
- for all others — 70 €
3. Power of Attorney for Collecting Pensions on Behalf of Senior Citizens - 31 €
4. Power of Attorney for Handling of Incoming Mail and Parcels, Power of Attorney for Handling of Bank Deposits and Authentication of Transferred Powers of Attorney — 31 €
5. Other types of Special Powers of Attorney — 31 €
Certification of a True Copy
A certified copy is a photocopy of a filed document (the original), legal or other, in its entirety that is sworn to be a true copy by a competent authority. When presenting copies of specific documents, this official confirmation is sometimes required in order for the copy to serve the same legal purpose as the original document.
To certify a true copy, you must:
- submit the original document;
- submit the copy/copies of the document;
- present your identification (passport, driver s license;
- pay the administrative fee 19 € for each document
NOTE: We will also not certify a copy of an original document that conflicts with Luxemburg or Russian legislation, has modifications that could impair its credibility, or its contents may not be reliably evaluated by the Consulate.
If you have 10 copies of the original document or less, we can process them for next business day. If it’s really urgent we can do it while you wait.
Signature Authentication (Attesting a Signature)
Signature authentication is an official confirmation that a signature on a document belongs to the person who has signed it. On some specific documents, such as various declarations or powers of attorney, this official confirmation is required in order for the document to be considered legally valid or serve its intended legal purpose.
To authenticate your signature on a document, you must:
- appear in person at the Consulate,
- present your identification (passport, driver s license), and
- pay the administrative fee 16 € for each signature
NOTE: A consular signature authentication conveys no judgement on the part of the authentication officer as to the validity or truth of an authenticated document. Despite the fact that only signature, and not the contents, is authenticated, Consulate of the Russian Fedetation in Luxemburg will not authenticate signatures on documents that conflict with Russian legislation. Also, signatures on blank pages will not be authenticated.
If you have 10 documents or less, we can process them while you wait. If you have more than 10 documents, they must be left in our office for authentication and it will take about 3 working days to process them.
Certified Translation of Foreign Documents
The official language in the Russian Federation is Russian. Thus, foreign documents which need to be used in the Russian Federation must be accompanied by the corresponding translation into Russian and subsequent authentication of the translation by the Consulate, unless provided by an certified interpreter.
In Luxemburg there are 3 official languages: French, German and Luxembourgish. Unfortunetely for the moment we can provide only French-Russian-French or English-Russian-English translations
To authenticate a translation, the applicant must:
- submit the original document
- submit the translation (if you have one)
- present an identification (passport, driver s license)
- pay the application fee (translation into Russian – 40 € per page, from Russian — 54 € per page)
The processing time is normally 3 working days from the date we receive them. Delays may occur where there is a query with a signature or document and during particularly busy days, which are unfortunately unpredictable. But usually the processing time doesn’t exceed 10 working days